About this document
The Constitution of Cranbourne Dandenong Pistol Club Incorporated is based on the model rules from Consumer Affairs Victoria and forms the formal contract between the Association and its members.
It covers:
– The legal name and purposes of the club
– Powers of the Association and not-for-profit status
– Membership, disciplinary procedures and grievance processes
– General meetings and voting
– Committee structure, role and responsibilities
– Financial reporting and record keeping
– General matters such as the common seal, registered address and winding up
Key sections
Part 1 – Preliminary
– Name of the Association
– Purposes: providing a well-organised pistol club, a safe and inclusive environment, and promoting shooting sports disciplines
– Financial year and core definitions used throughout the rules
Part 2 – Powers of Association
– Powers to acquire property, manage funds, borrow money and enter contracts
– Clear requirement that income and assets are used only for the Association’s purposes as a not-for-profit organisation
Part 3 – Members, Disciplinary Procedures and Grievances
– Membership eligibility and application process
– Annual subscriptions, rights of members and associate members
– Maintaining the register of members
– Grounds for disciplinary action, disciplinary subcommittee process, appeal rights
– Grievance procedures including mediation and dispute resolution
Part 4 – General Meetings
– Requirements for Annual General Meetings and Special General Meetings
– Notice periods, use of proxies and technology
– Quorum rules, voting, special resolutions and minutes
Part 5 – Committee
– Composition of the committee (President, Vice-President, Secretary, Assistant Secretary, Treasurer, Chief Range Officer and other members)
– Role and powers of the committee, delegation of powers
– General duties of committee members (care, diligence, acting in good faith)
– Election, tenure of office, filling casual vacancies
– Meeting procedures, quorum, voting and conflict of interest handling
Part 6 – Financial Matters
– Sources of funds
– Management of funds and financial records
– Preparation of financial statements and reporting obligations
Part 7 – General Matters
– Common seal
– Registered address
– Notice requirements and custody/inspection of books and records
– Winding up and alteration of rules
Using the Constitution
The Constitution is the primary reference if there is any question about:
– Member rights and obligations
– Disciplinary and grievance processes
– How meetings and elections must be run
– The responsibilities and limits on the committee’s powers
Members should read the Constitution alongside the CDPC By-Laws and Code of Conduct, which provide more detail on day-to-day operations and range requirements.
